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Job Description:
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JOB SUMMARY:
This is a senior management position which ensures the smooth operation and functions of the Elections Department. The Supervisor is appointed by the Governor in accordance with Section 91 of the Constitution. The incumbent in this position is required to report direct to the Governor.
KEY FUNCTIONS AND DUTIES
- Supervise and monitor the registration of electors and administer conduct of elections to the House of Assembly in a manner that ensuring fairness, impartiality and compliance with provisions of the election ordinance.
- Provide general supervision of office staff and elections workers, assigns work, train and review work, organize schedules and election calendars, administers election activities and election supplies.
- Assist media and public with general election questions and information
- The incumbent is required to work in a fast-paced environment and utilizes a thorough knowledge of procedures and policies set by the elections ordinance for registration, voting and reporting the results of elections.
- The incumbent must have the ability to interpret and apply election laws and regulations, the ability to train, supervise others effectively, maintain an effective working relationship with officials and representatives of the news service and ability to deal courteously with the general public
- Must be able to travel extensively between the Turks and Caicos Islands and have regular visits with the office in Grand Turk.
Main Activities
- Register all eligible electors
- Supervise staff in the preparation of the elections budget
- Ensure preparation and publication of the electors list is done in a timely manner in all electoral districts
- Receive claims and objections to electors list and publish notices within the specified time for claims and objections
- Disposal of claims and objections
- Hearing of claims and objections
- Corrections to the electoral list
- Oversee the Publication of the Register of Electors
- Supervise the recommendation and appointment of Returning Officers, Presiding Officers and Poll Clerks
- Develop and maintain office procedures concerning all aspects of voter registration and election administration; sort and print all computer-generated election material, election inventories and purchase of election supplies
- Supervise preparation and printing of ballots for general election
- Prepare and arrange for legal publishing of election announcements and statements of election procedures, approve all press releases and correspondence
- Supervise the selection of polling stations in all electoral districts
- Arrange for proper maintenance and storage of ballot boxes and election materials
- Deliver ballot boxes and election supplies to Returning Officers in a timely manner before polling day
- Receive and forward Writs for holding elections to Returning Officers and ensure that notices of place and time of nominations are published
- Allocate voting symbols to Candidates and Political Parties
- Ensure that election deposits are paid by all candidates into the government treasury before day of nomination
- Receive appointments of polling and counting agents
- Ensure all polling stations are open at 7 a.m. and close at 7 p.m.
- Supervise the conduct of elections and other election work as required, enforcing election laws and procedures
- Ensure the count of ballots are conducted in an efficient manner at all polling stations and results published in a timely manner
- Publish in the Gazette a notice of the names of the candidates elected at the election
- Transmit Writs with returns endorsed to the Governor
- Maintain statistics on election results
REQUIRED COMPETENCIES
- Comprehensive knowledge of elections ordinance
- Good knowledge of elections policies and procedures
- Skill in planning, organizing, scheduling work and reviewing completed work from staff
- Skill in communicating orally and in writing, and proofreading technical and legal materials
- Skill in establishing and maintaining cooperative working relationship with other
- departments, election candidates and the public
- Skill in the use of computer applications, software and hardware for elections
QUALIFICATIONS AND EXPERIENCE
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· Bachelor’s Degree in Management or similar field of study
· Five years of Government management experience with extensive public contact and budgetary/expense responsibility or a minimum of 10 years of management experience.
. Ability to utilize a computer and related software packages to perform word processing analysis, information retrieval and tracking
· Knowledge of the political system, government statutes/ordinances, election laws and election procedures
· Demonstrated Ability to make effective public presentations
SALARY: Grade 9.1 - $61,934.60 per annum plus allowances
APPLICATION PROCEDURE:
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Resumes with current contact information must be accompanied by a Cover Letter and two letters of reference (one preferably from a former employer) as well as copies of educational certificates and a copy of the Passport photo page, National Turks & Caicos Islander Status Card (where applicable). Shortlisted candidates must submit a Police Certificate.
Applications should be addressed to The Director, Office of the Human Resource Management Directorate, Church Folly, Grand Turk. Applications can be hand delivered, Faxed to 946-1582 or sent by email to: recruitment@gov.tc
Hand delivered applications must have clearly marked on the envelope, the Job Title of position being applied for. On emailed applications the subject line must reference the Job Reference Number (CFB5-23-03) and the Job Title.
Current serving officers must apply through their Head of Department.
Applications without all supporting documents will not be processed.
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We thank all applicants for their interest, however, only persons selected for an interview will be contacted.
APPLICATION DEADLINE: 3rd February, 2023 |
