This is a senior administrative position, which has responsibility for the smooth operation of administrative functions in the office and provides support in resource management of finances, human resources, facilities and purchasing.
KEY DUTIES AND RESPONSIBILITIES:
1. Reporting to the Auditor General and working with the Financial Manager, develop and implement the financial procedures within the offices in order to ensure that the office finances meet government accountability requirements
Establish and supervise financial procedures in line with Ministry of Finance guidelines, and working in collaboration with the relevant Financial Manager
Prepare budget and annual estimates
Forecast funds needed for staffing, equipment, supplies
Assist with preparation of business cases
Maintain and control the Department's votes in the budget
Undertake general accounting procedures for the Department.
Prepare appropriate documentation for Head of Department approval.
2. Supervise administrative services for all matters relating to the Department
Plan, supervise, and review the work for administrative and support staff
Assist the Head of Department in developing business and operation plans
Monitor and evaluate the efficiency and effectiveness of service delivery
Supervise administrative and support staff including induction, training, performance, appraisal, work plans, monitoring performance, motivate, etc
Supervise customer services and respond to complex customer inquiries
Manage the maintenance and servicing of equipment and facilities
Perform purchasing functions including preparing tender packages, overseeing tender procedures, overseeing purchasing and purchase orders.
Develop record and information systems for the Department and oversee maintenance and troubleshooting for such.
3. Perform Revenue billing activities
4. Adhere to all Public Service codes, rules and regulations
5. Perform any other related tasks that may be assigned.
MINIMUM QUALIFICATIONS & EXPERIENCE:
Essential: An Associate's Degree in Business Administration/related field or equivalent.
Desirable: A Bachelor's Degree in Business Administration/related field.
The position requires a minimum of five (5) years on the job experience to acquire the necessary competencies to respond effectively to the challenges of the job. Experience in the public sector is desirable.
SALARY: Grade 6 - $35,794.15 per annum
Resumes with current contact information must be accompanied by a Cover Letter and two letters of reference (one preferably from a former employer) as well as copies of educational certificates and a copy of the Passport photo page, National Turks & Caicos Islander Status Card (where applicable). Shortlisted candidates must submit a Police Certificate.
Hand delivered and fax applications must have clearly marked on the envelope/fax cover sheet the Job Title of position being applied for. On emailed applications the subject line must reference the Job Reference Number (CFB3-23-05) and the Job Title.
Current serving officers must apply through their Head of Department.
Applications without all supporting documents will not be processed.
We thank all applicants for their interest, however, only persons selected for an interview will be contacted.
APPLICATION DEADLINE: 15th September, 2023