This is an administrative position, which has responsibility for the smooth operation of administrative functions in the office and for dealing with information that is sensitive and/or confidential.
KEY DUTIES AND RESPONSIBILITIES:
1. Administer and monitor the financial system in order to ensure that the Departmental finances are maintained in an accurate and timely manner.
Support the preparation of budgets
Prepare appropriate documentation for Head of Department approval
Establish and maintain supplier accounts
Ensure transactions are properly recorded and entered into the computerized accounting system
Verify and submit purchase orders, vouchers and invoices for approval
Maintain financial files and records
2. Supervise administrative services for all matters relating to the Department
Administer and maintain Departmental record systems and manage databases
Manage systems for the filing, storage and security of documents
Manage the repair and maintenance of computer and office equipment
Supervise customer services and respond to complex customer inquiries
Deal with the management of sensitive and/or confidential information
Arrange dissemination of information
Monitor meeting arrangements
Provide administrative support to meetings by preparing agendas and writing minutes
Ensure travel arrangements for departmental personnel are made
Manage systems for availability of supplies and equipment in the Department.
3. Adhere to all Public Service codes, rules and regulations
4. Perform any other related tasks that may be assigned.
MINIMUM QUALIFICATIONS & EXPERIENCE:
An associate degree in business administration/related field or equivalent.
The position requires a minimum of three (3) years on the job experience to acquire the necessary competencies to respond effectively to the challenges of the job. Experience in the public sector is desirable.
SALARY: Grade 5.1 - $28,547.48 per annum
Resumes with current contact information must be accompanied by a Cover Letter and two letters of reference (one preferably from a former employer) as well as copies of educational certificates and a copy of the Passport photo page, National Turks & Caicos Islander Status Card (where applicable). Shortlisted candidates must submit a Police Certificate.
Hand delivered and fax applications must have clearly marked on the envelope/fax cover sheet the Job Title of position being applied for. On emailed applications the subject line must reference the Job Reference Number (LSB3-23-19) and the Job Title.
Current serving officers must apply through their Head of Department.
Applications without all supporting documents will not be processed.
Belongers Need Only Apply
We thank all applicants for their interest, however, only persons selected for an interview will be contacted.
APPLICATION DEADLINE: FRIDAY 15th SEPTEMBER, 2023