Privacy Policy No: 1001R1 of 2026

Overview and Purpose

This Applicant Privacy Policy (“Policy”) sets forth Turks and Caicos Island Government (“TCIG”) outlines the data handling practices and TCIG regarding information gathered from job applicants ("you" or "your"). TCIG is committed to collecting, processing, and maintaining your Personal Information in accordance with this Policy and all applicable data protection regulations. Please be aware that if you are subsequently hired by TCIG, your employee data may be subject to a separate Personnel Privacy Policy. Additionally, the website’s Terms of Use apply to your application. For the purposes of this Policy, "Personal Information" is defined as any data that identifies, relates to, or could reasonably be associated with an individual or their household.

Scope of the Policy

This Policy governs the Personal Information that TCIG gathers, utilizes, stores, and discloses while processing your job application. Please note that TCIG may employ career portals operated by third parties; in such instances, your use of those portals is subject to the third party's specific privacy practices. Unless required by law, this Policy does not extend to information obtained from public sources (e.g., telephone directories, websites and social media pages) or to aggregated and de-identified data regarding the applicant pool.

Personal Information TCIG Collects during the application process.

you will be required to provide specific Personal Information necessary for TCIG to evaluate your candidacy. Should TCIG extend a conditional offer of employment, we may request additional Personal Information. Failure to provide the requested information may limit TCIG's ability to consider you for the role. Any Personal Information you choose to provide beyond what is requested is done so voluntarily and with your consent.

Categories of Personal Information collected by TCIG include:

• Basic Personal Details: Such as your name.
• Contact Details: Including telephone number, email address, and mailing address.
• Employment Details: Such as your work history, current and previous employers, job titles, and experience.
• Professional Details: Including preferred work locations and relocation willingness.
• Education Information: Such as education level, degrees, certificates, and transcripts.
• Background Information: Where relevant and legally permitted (e.g., references, driver’s license number, Passport details, or criminal background). Note that criminal background checks are only conducted after a conditional offer is extended and only when allowed by law.
• Financial Information: Where relevant and legally permitted.

Usage Information Collected

Automatically When you interact with TCIG’s application portal or online presence as an applicant, TCIG and its service providers may automatically collect "Usage Information." This data may be stored or accessed via your device and includes:

• Interaction data (pages visited, content viewed, preferences).

• Referral URLs or job advertisements leading you to the portal.

Information from Third Party Careers Portals and Other Third Parties

TCIG may receive Personal Information about you via third-party career portals where you apply for TCIG jobs. While the information transferred to TCIG is subject to this Policy, data stored by the portal remains under the portal's privacy policy. Additionally, where legally permitted, TCIG may gather information from third-party background screening firms, public records, and the references you provide.

How TCIG May Use Your Personal Information

TCIG utilizes the Personal Information (including Usage Information) collected about you for the following business purposes:

• Evaluating your qualifications, skills, and suitability for the role.
• Verifying application details and conducting background/reference checks (where authorized).
• Communicating with you regarding your application status and recruitment process.
• Maintaining records of the hiring process.
• Creating necessary reports to comply with laws and regulations.
• Fulfilling legal obligations, regulatory requirements, and government requests.
• Analyzing and enhancing TCIG’s recruitment strategies and tools.
• Protecting the rights and property of TCIG, its workforce, applicants, and the public.
• Preparing governmental and internal statistical reports.

How TCIG May Share Your Personal Information

TCIG may disclose your Personal Information under the following circumstances:

• At Your Direction: When you instruct TCIG to do so.
• TCIG Subsidiaries and Affiliates: TCIG is one of the United Kingdom Overseas Territory (UKOT), and as such, TCIG may share Personal Information with the United Kingdom Home Office if necessary for business, analytical, and operational purposes.
• Third-Party Service Providers: TCIG may outsource functions (e.g., background checks, legal, recruiting) to vendors who act on our behalf. These providers are restricted in how they handle your data.
• Legal and Regulatory Compliance: TCIG may disclose data to meet government reporting demands, prevent fraud, comply with laws and court orders, or protect its legal rights and claims.

Security of Your Personal Information

TCIG employs commercially reasonable physical, technical, and administrative security measures to safeguard Personal Information against loss, misuse, and unauthorized access. However, no internet or electronic data storage method is entirely secure. TCIG cannot guarantee absolute security, and you submit your information at your own risk.

Retention of Your Personal Information

The duration for which TCIG retains your Personal Information depends on our relationship status and legal requirements. We retain data for the duration of your potential or actual employment, plus a necessary period thereafter. Retention is based on legal obligations (e.g., financial reporting, anti-discrimination), dispute resolution needs, audit requirements, and legitimate business interests.

Changes to this Policy

TCIG reserves the right to modify this Policy at its discretion. If material changes are made regarding data use or disclosure, TCIG will provide notification as required by law. Where applicable, you will be given the chance to consent to or opt out of new data uses.

Privacy Policy No: 1001R1 of 2026